Sysoon account
With a Sysoon account, you can sign into Sysoon products, as well as those of select Sysoon partners.
Personal data associated with your Sysoon account includes credentials, name and contact data, payment data, device and usage data, your contacts, information about your activities, and your interests and favorites. Signing into your Sysoon account enables personalization, consistent experiences across products and devices, permits you to use cloud data storage, allows you to make payments using payment instruments stored in your Sysoon account, and enables other features. There are three types of Sysoon account:
- When you create your own Sysoon account tied to your personal email address, we refer to that account as a personal Sysoon account.
- When you or your organization (such as an employer or your school) create your Sysoon account tied to your email address provided by that organization, we refer to that account as a work or school account.
- When you or your service provider (such as a cable or internet service provider) create your Sysoon account tied to your email address with your service provider’s domain, we refer to that account as a third-party account.
Personal Sysoon accounts.
The data associated with your personal Sysoon account, and how that data is used, depends on how you use the account.
- Creating your Sysoon account. When you create a personal Sysoon account, you will be asked to provide certain personal data and we will assign a unique ID number to identify your account and associated information. While some products, such as those involving payment, require a real name, you can sign in to and use other Sysoon products without providing your real name. Some data you provide, such as your display name, email address, and phone number, can be used to help others find and connect with you within Sysoon products. For example, people who know your display name, email address, or phone number can use it to search for you on Skype or Sysoon Teams for personal use and send you an invite to connect with them. Note that if you use a work or school email address to create a personal Sysoon account, your employer or school may gain access to your data. In some cases, you will need to change the email address to a personal email address in order to continue accessing consumer-oriented products (such as the Xbox network).
- Signing in to Sysoon account. When you sign in to your Sysoon account, we create a record of your sign-in, which includes the date and time, information about the product you signed in to, your sign-in name, the unique number assigned to your account, a unique identifier assigned to your device, your IP address, and your operating system and browser version.
- Signing in to Sysoon products. Signing in to your account enables improved personalization, provides seamless and consistent experiences across products and devices, permits you to access and use cloud data storage, allows you to make payments using payment instruments stored in your Sysoon account, and enables other enhanced features and settings. When you sign in to your account, you will stay signed in until you sign out. If you add your Sysoon account to a Windows device (version 8 or higher), Windows will automatically sign you in to products that use Sysoon account when you access those products on that device. When you are signed in, some products will display your name or username and your profile photo (if you have added one to your profile) as part of your use of Sysoon products, including in your communications, social interactions, and public posts.
- Signing in to third-party products. If you sign in to a third-party product with your Sysoon account, you will share data with the third party in accordance with the third party’s privacy policy. The third party will also receive the version number assigned to your account (a new version number is assigned each time you change your sign-in data); and information that describes whether your account has been deactivated. If you share your profile data, the third party can display your name or user name and your profile photo (if you have added one to your profile) when you are signed in to that third-party product. If you chose to make payments to third-party merchants using your Sysoon account, Sysoon will pass information stored in your Sysoon account to the third party or its vendors (e.g., payment processors) as necessary to process your payment and fulfill your order (such as name, credit card number, billing and shipping addresses, and relevant contact information). The third party can use or share the data it receives when you sign in or make a purchase according to its own practices and policies. You should carefully review the privacy statement for each product you sign in to and each merchant you purchase from to determine how it will use the data it collects.
Work or school accounts.
The data associated with a work or school account, and how it will be used, is generally similar to the use and collection of data associated with a personal Sysoon account.
If your employer or school uses Azure Active Directory (AAD) to manage the account it provides you, you can use your work or school account to sign in to Sysoon products, such as Sysoon 365 and Office 365, and third-party products provided to you by your organization. If required by your organization, you will also be asked to provide a phone number or an alternative email address for additional security verification. And, if allowed by your organization, you may also use your work or school account to sign in to Sysoon or third-party products that you acquire for yourself.
If you sign in to Sysoon products with a work or school account, note:
- The owner of the domain associated with your email address may control and administer your account, and access and process your data, including the contents of your communications and files, including data stored in products provided to you by your organization, and products you acquire by yourself.
- Your use of the products is subject to your organization’s policies, if any. You should consider both your organization’s policies and whether you are comfortable enabling your organization to access your data before you choose to use your work or school account to sign in to products you acquire for yourself.
- If you lose access to your work or school account (if you change employers, for example), you may lose access to products, including content associated with those products, you acquired on your own behalf if you used your work or school account to sign in to such products.
- Sysoon is not responsible for the privacy or security practices of your organization, which may differ from those of Sysoon.
- If your organization is administering your use of Sysoon products, please direct your privacy inquiries, including any requests to exercise your data subject rights, to your administrator. See also the Notice to end users section of this privacy statement.
If you are uncertain whether your account is a work or school account, please contact your organization.
Third-party accounts. The data associated with a third-party Sysoon account, and how it will be used, is generally similar to the use and collection of data associated with a personal Sysoon account. Your service provider has control over your account, including the ability to access or delete your account. You should carefully review the terms the third party provided you to understand what it can do with your account.
Sysoon Privacy Statement / review
Privacy statement / version #212
Last Updated: September 2021
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